Document Tracking & File Folder Management
MasterTrak, now included in EnaSys Express functionality, is built on years of experience in the document tracking industry. The system workflows and functionality are highly refined and are designed specifically for the tracking of folders, storage boxes and similar assets. Input from our many customers is constantly incorporated to refine the identification, tracking, and management processes.
With the available RFID Kiosks, you will receive the most efficient Check-In/Check-Out stations on the market. With the addition of handheld computers to the system, you enable validated storage and put-away functions. It is a data repository for your items that continually tracks where an item is located or who has it.
Many companies spend large amounts of capital and a countless number of hours looking for misplaced, lost, and stolen assets. Our document tracking system solves these issues by allowing for companies and users to easily and efficiently find and locate various assets via either barcode or RFID-enabled labels and either a handheld or desktop scanner. By tagging each of their assets, companies and users can ensure that the assets in question stay in their assigned area.
Document Tracking Benefits
- Knowledge of folders and boxes you have, and where they are located
- Significant reduction in manual business processes through automation
- Reduces the cost and complexity of tracking thousands of items with speed, efficiency, and accuracy impossible to achieve with manual methods
- Increased security and accountability
- Streamline regulatory compliance
- Improved utilization due to readily accessible location information
Barcode and RFID tracking software allows for total item management systems on both an enterprise and a local level. Tracking is not just limited to inside the office environment. Evidence rooms, media vaults, financial institutions, legal entities, and government agencies can quickly implement a system to track anything and everything. Barcoding is perfect for line-of-site scanning, RFID for security and inventory in a fraction of the time barcoding takes.
The document tracking barcode system is best suited to those environments where each item is visible and must be touched at some point during archive or movement. Barcode is an inexpensive way to increase productivity and accuracy in any workflow.
MasterTrak, now included in EnaSys Express, was originally developed to track folders, boxes and library items. After all these years, our document tracking system is still the #1 choice for file tracking regardless of whether it is being used to track hundreds or thousands of file folders or records. We understand the importance of these folders and the contents inside them. Data inside folders can range from student information at a school, patient information at a physician’s office, tax information at an auditor’s office, and many other high-value, high-security information. We make it more convenient to trace these files by allowing the user to track using barcode and/or RFID-enabled labels as well as stationary or mobile-handheld readers.
The tracking of boxes during archiving as well as relocation of storage boxes to other areas can be a daunting task. Many companies spend large amounts of capital and a countless number of hours looking for misplaced, lost, or stolen information. We solve these issues by allowing for companies and users to easily and efficiently find and locate these boxes by using either barcode or RFID-enabled labels and either a handheld or desktop scanner. By tagging each of the boxes, companies and users can track the boxes during the move to and from their assigned location(s). This allows for the validation of box location as well as the ability to quickly locate boxes during the process.
If your company has a library of items such as; CDs, DVDs, training materials, books, drawings, etc. that are checked out to individuals, document tracking can help you manage and control these items. We have systems for attended or unattended libraries. From a simple value list and barcode system to an RFID system with biometric validation, we can provide the right tracking and management system to bring accountability to your library. Designated storage locations and validated put-aways ensure you always know where your items are and who has them.